User account settings

User Account Settings

The User Account Settings screen is your personal corner of DPMS — the one place where you can make the platform work the way you work. Whether you want to switch the interface language to German so that every menu and label appears in the language you think in, or you simply need to check whether your two-factor authentication is properly set up before an audit, this is where you come. Unlike most areas of DPMS, which govern shared compliance records and organizational data, nothing you change here affects your colleagues — every setting on this screen belongs only to your own account.

How to open it

Navigate to the user profile menu in the top navigation bar or look for the User Settings entry in the main sidebar. The screen is available to any user whose role includes the User Settings permission. If you try to open it and see a "403 Forbidden" page instead, your role does not include this permission — ask your system administrator to add it.

What you see

When you arrive, a bold "User Settings" heading greets you at the top of the content area. The layout is split into two sections: a narrow vertical menu on the left, and a larger content panel on the right that takes up most of the screen.

The left-hand menu lists the settings sections available to you. You will always see Languages here. If your organization's IT administrator has switched on two-factor authentication for everyone, you will also see 2FA Configuration. The currently active section is highlighted in the menu.

The right-hand content panel updates depending on which section you have selected. Each section is presented inside a clean card — you will notice a section title inside the card ("Language" or "2FA Configuration"), followed by a single row of information. This consistent layout is the same pattern used throughout DPMS settings panels.

Working with this screen

Switching your interface language

If you primarily work in German, French, or another language and find the English interface harder to navigate, you can switch to your preferred language in a few seconds.

• Make sure Languages is selected in the left-hand menu — it is the default when you first arrive on this screen.
• In the content panel you will see a row labelled "Change language". On the right side of that row, click the globe icon (the language switcher).
• A small dropdown appears listing every language your IT administrator has activated for your organization — for example, English, German, and French. Click the language you want.
• DPMS immediately saves your preference server-side and reloads the interface in the new language. Every menu, label, notification, and status badge throughout the entire platform — in the compliance module, vendor management, tasks, and everywhere else — will now appear in your chosen language.

Heads up: Switching languages reloads the page. If you have another browser tab open with unsaved work in DPMS, save it before you switch.

If you cannot find your preferred language in the dropdown, it means your IT administrator has not yet activated it in the IT Settings. You will need to contact them to enable it — you cannot add languages yourself from this screen.

Checking your two-factor authentication status

If your organization requires two-factor authentication (2FA), you should periodically confirm that your account is properly enrolled — especially before an audit or when joining a new organization.

• In the left-hand menu, click 2FA Configuration. If you cannot see this menu item at all, your IT administrator has not yet enabled 2FA for your organization — there is nothing to check here until they do.
• The content panel updates to show the "2FA Configuration" card with a single row labelled "Status".
• Read the status value on the right:
• Activated — your account is enrolled and 2FA is protecting your login. If 2FA is activated, you will also see a short informational message below the card confirming your status.
• Unregistered — you have not yet completed the 2FA enrollment process. Your account does not yet meet your organization's security requirements.

This screen does not let you enroll or deactivate 2FA — it is purely a status display. If your status shows Unregistered, look for the 2FA setup prompt the next time you log in, or ask your IT administrator for guidance on completing enrollment.

Confirming your settings are correct before an audit

Before a regulatory audit or compliance review, it is good practice to confirm both your language settings and your 2FA status are as expected.

• Open User Account Settings from the navigation menu.
• On the Languages tab, confirm that the language shown in the dropdown corresponds to the locale you intend to use during the audit.
• Click 2FA Configuration in the left-hand menu and confirm the status reads Activated. If it reads Unregistered, contact your IT administrator before the audit — an unprotected account may be flagged as a finding.
• Once both checks pass, you can close this screen and continue your audit preparation in the rest of DPMS.

Field reference

Change language (Languages tab)
The language selector appears as a globe icon in the "Change language" row. Clicking it opens a dropdown of all languages your IT administrator has activated. Selecting a language immediately applies it to your entire DPMS interface. There is no separate Save button — the choice takes effect the moment you click a language option.

Status (2FA Configuration tab)
A read-only display field. Shows either Activated (your account is enrolled in two-factor authentication) or Unregistered (enrollment is not complete). You cannot edit this field from this screen.

How this connects to the rest of DPMS

The language you choose here ripples through every corner of the platform. When you work in the ROPA module, the vendor management area, the task list, or the assessment screens, all labels, status badges, notification messages, and dropdown options will appear in the language you selected here. This also means that if your IT administrator deactivates a language in the IT Settings — perhaps because your organization no longer supports it — the option will disappear from your dropdown on the next visit.

The 2FA status displayed on this screen reflects the configuration managed in the IT Settings module by your IT administrator. The administrator enables or disables 2FA for the entire organization there. If 2FA is disabled organization-wide, the "2FA Configuration" menu item does not appear on this screen at all — this is not a permissions issue, just a configuration choice. Enrollment itself is handled during the login flow, not from this screen.

After visiting User Account Settings, there is no mandatory next step — this screen is a housekeeping stop rather than part of a compliance workflow. However, if you changed your language and find that some translated content (such as object names in the record of processing activities) still appears in the previous language, this is because content-level translations are managed separately per object, not controlled by your interface language preference here.

Tips & common pitfalls

Tip: Set your language as soon as you receive your DPMS account. Once it is set, all subsequent work — including translated compliance records, notification emails, and UI labels — will be consistent with your chosen locale from the start.

Heads up: The 2FA Configuration tab only appears if your IT administrator has enabled two-factor authentication organization-wide. If a colleague tells you to "check your 2FA status in User Settings" and you cannot find the tab, ask your IT administrator to confirm whether 2FA has been enabled for your organization.

• You cannot enroll in 2FA from this screen. If your status shows "Unregistered," you need to complete enrollment during the login flow (a prompt typically appears at login) or contact your IT administrator for instructions. This screen only shows whether enrollment has been completed.
• Language options are controlled by your IT administrator. If your preferred language — for example, Spanish or Portuguese — does not appear in the dropdown, it means your IT administrator has not activated it in the IT Settings module. Request that they enable it; you cannot add languages yourself here.
• The "User Settings" heading appears on both tabs. Both the Languages card and the 2FA Configuration card display this heading inside the content panel. This is by design — each card is self-contained and carries its own title for visual consistency across the platform.
• A 403 error means a permissions issue, not a missing feature. If navigating to User Account Settings shows a Forbidden page, your user role does not include the necessary permission. Contact your system administrator rather than trying a different route to the same screen.