Data Collection Point (DCP)

Overview

Data Collection Points (DCPs) track the origins of the data you process. Identifying where the data came from is essential for mapping the data flow, with DCPs serving as the starting point in this process.

The Overview Page displays all your DCPs, categorized into All, Active, Draft, Inactive, and Review. 

• To manage an existing DCP, click on it.
• To create a new one, click the Create button.

Creating new DCPs

As with every element, you can create the DCP manually or download a shared one from the organization. This guide focuses on manual creation. To learn more about downloading an element, read the corresponding guide.

To create a new DCP:

• Specify the responsible person and status.
• Indicate the organizational Unit responsible for the DCP. For example, the organizational unit may be HR if you collect employee data from their application files.
• Define the type of DCP. This is an attribute; you can select and create DCP types based on your needs. For example, if you collect data via an online form, you could categorize the DCP as an Online Form.  
• Provide a name for the DCP.
• Give a brief description to clarify the purpose of the DCP.
• Once all the necessary information is filled out, click Save to create the DCP.

Managing a DCP

Click on an existing DCP to manage it.

General

The General tab will give you all the information on that DCP. You may edit the information by clicking the Edit button.

As with most elements, you may write notes by clicking the Notes button on the right or manage its Access and Sharing by clicking the three horizontal dots in the top right corner.

Click on the blue menu icon at the top left to expand or minimize the menu.

Documents

Under various data protection regulations, it is mandatory to inform data subjects when their personal data is collected. The privacy notice typically serves this purpose. It is crucial to link the relevant documents to the DCP to update the privacy notice accordingly. Click Add and select from the library or create a new document.

Depending on the DCP, the needed documents vary. For more information, consult the Documents & Policies guide.

Tasks

The Tasks tab shows all tasks linked to the DCP. If you want to associate a task with the DCP, click the Add button, select one from the library, or create a new task by clicking Create. To learn more, follow the steps in the Tasks guide.

Assessments

The Assessments tab displays all assessments linked to the DCP. If you need to link additional assessments, click the Add button, select an existing assessment, or create a new one by clicking Create. For detailed instructions, follow the Assessments guide.

Workflows

Under the Workflows tab, you can view required actions or trigger a new workflow.