General Settings

Overview

To access the compliance settings, click the gearwheel in the top right corner and select General Settings. You need data protection manager or IT security manager privileges to do this.

You will see some general information on your organization on the first page. You can edit this information by clicking the Edit button. On the left side, you will see several tabs that allow you to change your compliance settings.

Applicable Laws

The Applicable Laws tab enables you to select all countries whose data protection regulations you are subject to. Here, you will be provided with a list of already activated laws or regulations and the option to edit these. You can manage them by clicking the Edit button, choosing all applicable countries, and clicking the Save button.

Some regulations or laws might be non-specific but more regional, such as the GDPR. If you are subject to the GDPR, activate the separate button in the top left corner.

Knowing which regulations you are subject to is crucial to data protection compliance. This might not always be trivial as you may be subject to a law of a country you wouldn't have thought of. For example, the GDPR also applies to companies not established in the EU but processing individuals' personal data in the EU. This is why the territorial scope of the regulation needs to be investigated prior.

If you are still determining which regulations apply to you, seek guidance from your data protection officer or a legal advisor.

After activating these laws, they will be available, for example, in the record of processing activities with their specific legal basis and their specific classification of special categories of personal data. The user then receives a selection of laws and can determine which law specifically applies to the processing activity. This gives the necessary flexibility as some processing activities might only be subject to one specific regulation, whereas others might be subject to all of them.

For more guidance on the applicable laws and regulations, don't hesitate to contact one of our onboarding specialists to go through the process.

Attributes

Attributes are supposed to categorize and organize the information you provide to the Priverion platform and help you manage the information more easily. On the tab, you will find a list of different Tags.

To manage your Attributes, click the Edit button. Click on the blue menu icon at the top left to expand the menu; you can then browse through the list and add or edit Attributes. If you click on a tag, you can change its name; if you click the Create button, you can create new ones.

The Creating tags that fit your industry guide explains the meaning of the individual Attributes. However, as you work with the Priverion platform, you will recognize the tags throughout the system. If you need to edit them, you can return to the General Settings and do so.

Organizational Units

Every organization or company has a specific structure that is either more hierarchical via departments or more team-based via matrix organization. The platform allows you to freely create organizational units that reflect your organizational structure. You can create organizational units such as departments, for example, marketing, sales, production, and finance accounting, or you can create matrix teams using the same process.

Under the Organizational Units tab, you will see a list of the currently created or existing organizational units with the responsible person, their status, and description. You can edit one by clicking on it or add a new one. You need data protection manager or security manager privileges to do this.

To create a new unit, click the Create button, select the responsible person from the drop-down, set the status of the organizational unit, and fill in the name and a short description that clearly states the unit's responsibilities.

If you have many organizational units and want to create them automatically, don't hesitate to contact our onboarding specialist to facilitate the automatic creation of organizational units. You can contact us by kicking on the widget on the right lower side of the screen.