Release 374 (17.04.2026)

Version: 374
Release Date: 17.04.2026 19:00 CET

Overview

Release 374 is a substantial update that brings three major new capabilities: an Activity Log that tracks every change made to records across the system, a significantly redesigned AI Chat panel with folders, search, and conversation management, and a new Custom Fields settings area for tailoring data capture to your organisation's needs. In addition, sharing has been extended to Retentions & Deletions and Asset Groups, and a number of usability improvements and bug fixes are included throughout.

Contents

• What's new

• Improvements

• Fixes

• Known issues

What's new

Activity Log (Change History) [NG-6402, NG-6403, NG-6650, NG-6652, NG-6653, NG-6654, NG-6660]

A new Activity Log is now available on 18 detail pages across the application (including ROPA, DPIA, Vendors, Assets, Asset Groups, TOMs, Projects, Incidents, Policies & Documents, and more). You can open the log by clicking the clock icon in the toolbar of any supported record.

• The log displays a chronological timeline of all changes: who made them, when, and exactly what field values were added, modified, or removed.

• Workflow events (approvals, rejections, review steps) are shown as distinct entries alongside field changes.

• You can filter the log by date range, user, and change type to quickly find what you are looking for.

• For legacy entries where the user account is no longer active, the display now shows "User unavailable" instead of "Unknown".

• The Activity Log button is hidden when viewing a record in Sharing or Consulted mode, and is disabled for record types that do not support change tracking.

• Access to the Activity Log is governed by the P_GET_CHANGES permission, so visibility is controlled by your organisation's role configuration.

AI Chat — Redesigned Panel [NG-6234, NG-6237]

The AI Chat panel has been fully redesigned and expanded with conversation management capabilities:

• Folders: Conversations can be organised into folders. Create a folder and move conversations into it using drag-and-drop or the context menu.

• Search: A search bar lets you find conversations by name across all folders.

• Rename: Any conversation can be renamed directly from the sidebar.

• Drag-and-drop reordering: Conversations and folders can be reordered by dragging them within the sidebar.

• Improved message display: Message content, options, and interactive blocks are rendered in a cleaner, more structured layout.

• A loading indicator is shown while the assistant is preparing a response.

Custom Fields Settings

A new Custom Fields section is available under General Settings. Administrators can define custom fields that appear on records across the application, allowing teams to capture organisation-specific data without workarounds. Fields can be configured with labels in multiple languages.

Sharing extended to Retentions & Deletions and Asset Groups

Sharing workflows are now supported for Retentions & Deletions records and Asset Groups, consistent with the sharing functionality already available for other record types (ROPA, Vendors, TOMs, etc.).

Departments management page

A dedicated Departments management page is now available under General Settings, making it easier to maintain the list of organisational departments used across the system.

Password uppercase detection on login [NG-6699]

The login screen now detects when Caps Lock is active and alerts you, helping to avoid failed login attempts caused by accidental capitalisation.

Improvements

• ROPA – Standard filter: The standard dropdown filter in ROPA now correctly handles custom standards, ensuring they appear and filter as expected.

• Sharing – Load from organisations table: Clicking a row in the "Load from organisations" table now correctly toggles the checkbox for that row, restoring the expected interaction [NG-5501].

• Sharing – Asset Groups: Download-changes and unlink buttons now work correctly for Asset Group sharing records [NG-4906].

• Sharing – accept all changes: Accepting all changes for Retentions & Deletions records now works correctly [NG-4906].

• Sharing – change tracking: The timestampDuration field is no longer incorrectly included in sharing change tracking, and time unit values are now correctly translated [NG-4906].

• Detail pages – post-save navigation: Fixed a post-save navigation error check that affected four index pages [NG-6422].

• Toast notifications: Confirmation toasts across the application have been updated to a consistent new layout — with correct button styles, translated labels, a white close button, and reliable close-on-click behaviour [NG-6433].

• Consulted mode navigation: Navigating to a consulted element via the previous/next arrows now correctly marks the element as consulted [NG-6660].

• User display names in Activity Log: Display names are now refreshed from the live user list, preventing stale names from appearing in the log [NG-6660].

• Workflow email translations: Errors in the translation of workflow email templates have been resolved [NG-6436].

• Japanese translations: A number of incorrect Japanese translations have been corrected [NG-6444].

• AI Chat – selected conversation highlighting: The currently active conversation is now correctly highlighted in the sidebar.

Fixes

• [NG-6660] Activity Log button incorrectly appeared on sharing elements after a fallback — now hidden in those contexts.

• [NG-6654] Activity Log button was shown for element types that do not support change logging — the button is now correctly disabled for those types.

• [NG-6653] Several labels in the Activity Log (vendor type, applicable regulations) were missing translations — all 18 locales are now covered.

• [NG-6652] Legacy changelog entries with no associated user previously showed "Unknown" — now correctly shown as "User unavailable".

• [NG-6433] Several confirmation dialogs used an outdated toast API and showed inconsistent styling — migrated to the unified toast system.

• [NG-6421] Post-save navigation error handling was missing on four index pages — now correctly implemented.

• [NG-6436] Two runtime errors in the workflow email translation process have been resolved.

• [NG-6444] Japanese translation errors corrected.

• [NG-5501] Clicking a row in the "Load from organisations" table did not toggle the row's checkbox — fixed.

Known issues

No known issues.

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