Creating attributes that fit your industry
General
As a company, you have many different classifications, labels, or groups you work with. We classified them as so-called attributes and organized them into categories.
Attributes are supposed to categorize and organize the information you provide to the Priverion platform and help you manage the information more easily. As you work with the Priverion platform, you will recognize the attributes throughout the system.
When getting started, there is much information to input, so we offer libraries of different attributes and customization on the fly. Attributes can vary widely; for example, the medical or healthcare industry has different types of affected persons and personal data as a manufacturing industry. The Priverion platform will automatically add attributes related to your industry, so you already have a base on which to start working.
To make the onboarding as easy as possible, please select the industry in which your company operates before editing these attributes.
Attribute Categories
We will give you some examples of attributes for the different categories:
- Affected Persons: Employees, existing customers, potential customers, suppliers
- Data Breach: Tier 1, Tier 2, Tier 3,
- Personal Data: CV information, such as name, email address, credit card information
- Documents: Contracts, processing agreements, privacy notices, notices in general, policies
- Purpose of processing: Attract potential new customers, inform existing customers about new products and services, fill open positions in the company with qualified candidates
- Vendor: SaaS Provider, Social Media Platform, Insurance, IT infrastructure
- Task: Review / Verification, meeting, activity
- Workstreams: IT Projects, Information Requirements, Externals
- Project: New software
- DCP: Website form, paper form, phone call
- Asset: Hardware, software, server, cloud service, SaaS
- Project Domain: IT, Marketing, Improvement
- Project Roles: Project Manager, Consultant, Specialist
- Assessment Status: Draft, review, completed
- TOM: Firewall, BYOD Policy
- ROPA: Data collection, processing, sharing
- Assessment Template: Privacy checklist, IT security assessment, vendor evaluation
- Legal Basis: Consent, contract performance, legal obligation
- Special Categories: Health data, biometric data, genetic data
- Logs: Access logs, change logs, audit logs
- TOMs Implementation: Planned measures, implemented measures
- DSAR Status: Submitted, in progress, fulfilled, rejected
- DSAR Types: Access request, correction request, deletion request
- Assessment Classification: Risk assessment, privacy review, security evaluation
Creating attributes
You need data protection manager or IT security manager privileges to do this. Click the gearwheel in the top-right corner and select Compliance Settings. On the left side, you will find a list of attribute categories under the Attributes tab.
To manage your attributes, click the Edit button. Click on the blue menu icon at the top left to expand the menu; you can then browse through the list and add or edit attributes. If you click on an attribute, you can change its name; if you click the Create button, you can create new ones.
Attributes can also be created ad-hoc when editing elements by entering the name in the corresponding field and then selecting it.
Remove attributes
You can remove attributes by clicking the three horizontal dots on the right-hand side and then the paper basket symbol. Confirm it with the green check mark.
If you need help setting up the proper attributes, please don't hesitate to contact our onboarding specialists via the widget. We are happy to schedule a call with you to get you started.